feat: category scopes, group-admin role, and permission model

- Three category scopes: personal / group / system (watch)
- PascalCase-with-dashes naming convention enforced at backend + frontend
- is_group_admin flag on GroupMembership; PATCH endpoint for admins to toggle it
- Categories router: scope-based list/create/rename/delete with _check_can_manage_cat
- Documents router: delete uses is_admin + can_delete share flag + group-admin check; remove_category requires doc ownership; assign_category accepts group/system categories
- Proxy layers inject x-user-is-admin and x-user-admin-groups headers
- Frontend: ManageCategoriesDialog grouped by scope with lock icons; SourcePanel scope picker + client-side name validation; AdminGroupsPage group-admin checkbox

Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>

backend/CLAUDE.md

@@ -115,6 +115,7 @@ Relationship: `profile` (one-to-one, cascade all+delete-orphan)
 | `id` | String | PK, UUID |
 | `group_id` | String | FK→groups.id, indexed, CASCADE |
 | `user_id` | String | FK→users.id, indexed, CASCADE |
+| `is_group_admin` | Boolean | NOT NULL, default=false | grants group-admin rights (manage group categories, delete shared docs) |
 | `joined_at` | DateTime(tz) | server_default=now() |
 
 Unique constraint: `(group_id, user_id)`
@@ -128,6 +129,7 @@ Unique constraint: `(group_id, user_id)`
 | `a3f9c2d14e87` | `add_groups_and_group_memberships` |
 | `c7e8f9a0b1d2` | `add_dashboard_app_ids_to_users` |
 | `dd6ad2f2c211` | `add_color_mode_to_users` |
+| `e1f2a3b4c5d6` | `add_group_member_is_admin` |
 
 ---
 
@@ -177,6 +179,7 @@ Unique constraint: `(group_id, user_id)`
 | DELETE | `/api/admin/groups/{id}` | Delete (cascades memberships) |
 | POST | `/api/admin/groups/{id}/members/{user_id}` | Add member |
 | DELETE | `/api/admin/groups/{id}/members/{user_id}` | Remove member |
+| PATCH | `/api/admin/groups/{id}/members/{user_id}/admin` | Set/unset group admin role (body: `{ is_group_admin: bool }`) |
 
 ### Settings (`/api/settings`) — admin-only
 

backend/alembic/versions/e1f2a3b4c5d6_add_group_member_is_admin.py

@@ -0,0 +1,32 @@
+"""add is_group_admin to group_memberships
+
+Revision ID: e1f2a3b4c5d6
+Revises: dd6ad2f2c211
+Create Date: 2026-04-18
+
+"""
+from typing import Sequence, Union
+
+import sqlalchemy as sa
+from alembic import op
+
+revision: str = "e1f2a3b4c5d6"
+down_revision: Union[str, None] = "dd6ad2f2c211"
+branch_labels: Union[str, Sequence[str], None] = None
+depends_on: Union[str, Sequence[str], None] = None
+
+
+def upgrade() -> None:
+    op.add_column(
+        "group_memberships",
+        sa.Column(
+            "is_group_admin",
+            sa.Boolean(),
+            nullable=False,
+            server_default=sa.text("false"),
+        ),
+    )
+
+
+def downgrade() -> None:
+    op.drop_column("group_memberships", "is_group_admin")

backend/app/models/group.py

@@ -1,7 +1,7 @@
 import uuid
 from datetime import datetime, timezone
 
-from sqlalchemy import DateTime, ForeignKey, String, UniqueConstraint
+from sqlalchemy import Boolean, DateTime, ForeignKey, String, UniqueConstraint
 from sqlalchemy.orm import Mapped, mapped_column, relationship
 
 from app.database import Base
@@ -35,6 +35,9 @@ class GroupMembership(Base):
     user_id: Mapped[str] = mapped_column(
         String, ForeignKey("users.id", ondelete="CASCADE"), nullable=False, index=True
     )
+    is_group_admin: Mapped[bool] = mapped_column(
+        Boolean, nullable=False, default=False, server_default="false"
+    )
     joined_at: Mapped[datetime] = mapped_column(
         DateTime(timezone=True),
         default=lambda: datetime.now(timezone.utc),

backend/app/routers/categories_proxy.py

@@ -39,18 +39,26 @@ _HOP_BY_HOP = frozenset([
 _STRIP_RESPONSE = frozenset([*_HOP_BY_HOP, "content-length", "content-type"])
 
 
-async def _forward_headers(request: Request, user_id: str, db: AsyncSession) -> dict:
+async def _forward_headers(
+    request: Request, user_id: str, is_admin: bool, db: AsyncSession
+) -> dict:
     headers = {
         k: v
         for k, v in request.headers.items()
         if k.lower() not in _HOP_BY_HOP
     }
     headers["x-user-id"] = user_id
-    result = await db.execute(
+    headers["x-user-is-admin"] = "true" if is_admin else "false"
-        select(GroupMembership.group_id).where(GroupMembership.user_id == user_id)
+
+    mem_result = await db.execute(
+        select(GroupMembership.group_id, GroupMembership.is_group_admin)
+        .where(GroupMembership.user_id == user_id)
     )
-    group_ids = [row[0] for row in result.all()]
+    rows = mem_result.all()
+    group_ids = [row[0] for row in rows]
+    admin_group_ids = [row[0] for row in rows if row[1]]
     headers["x-user-groups"] = ",".join(group_ids)
+    headers["x-user-admin-groups"] = ",".join(admin_group_ids)
     return headers
 
 
@@ -63,7 +71,7 @@ async def proxy_categories(
     path: str = "",
 ) -> Response:
     url = f"/categories/{path}" if path else "/categories"
-    headers = await _forward_headers(request, str(current_user.id), db)
+    headers = await _forward_headers(request, str(current_user.id), current_user.is_superuser, db)
     body = await request.body()
 
     try:

backend/app/routers/documents_proxy.py

@@ -50,21 +50,28 @@ _HOP_BY_HOP = frozenset([
 _STRIP_RESPONSE = frozenset([*_HOP_BY_HOP, "content-length", "content-type"])
 
 
-async def _forward_headers(request: Request, user_id: str, db: AsyncSession) -> dict:
+async def _forward_headers(
+    request: Request, user_id: str, is_admin: bool, db: AsyncSession
+) -> dict:
     headers = {
         k: v
         for k, v in request.headers.items()
         if k.lower() not in _HOP_BY_HOP
     }
     headers["x-user-id"] = user_id
+    headers["x-user-is-admin"] = "true" if is_admin else "false"
 
-    # Inject the user's group memberships so the doc-service can evaluate
+    # Inject group memberships and group-admin status so the doc-service can
-    # group-shared document access without querying the backend DB.
+    # evaluate ownership, sharing access, and group-admin permissions.
-    result = await db.execute(
+    mem_result = await db.execute(
-        select(GroupMembership.group_id).where(GroupMembership.user_id == user_id)
+        select(GroupMembership.group_id, GroupMembership.is_group_admin)
+        .where(GroupMembership.user_id == user_id)
     )
-    group_ids = [row[0] for row in result.all()]
+    rows = mem_result.all()
+    group_ids = [row[0] for row in rows]
+    admin_group_ids = [row[0] for row in rows if row[1]]
     headers["x-user-groups"] = ",".join(group_ids)
+    headers["x-user-admin-groups"] = ",".join(admin_group_ids)
 
     return headers
 
@@ -78,7 +85,7 @@ async def proxy_documents(
     path: str = "",
 ) -> Response:
     url = f"/documents/{path}" if path else "/documents"
-    headers = await _forward_headers(request, str(current_user.id), db)
+    headers = await _forward_headers(request, str(current_user.id), current_user.is_superuser, db)
     body = await request.body()
 
     try:

backend/app/routers/groups.py

@@ -7,7 +7,7 @@ from app.database import get_db
 from app.deps import get_current_admin
 from app.models.group import Group, GroupMembership
 from app.models.user import User
-from app.schemas.group import GroupCreate, GroupDetailOut, GroupOut, GroupUpdate, GroupMemberOut
+from app.schemas.group import GroupCreate, GroupDetailOut, GroupMemberAdminUpdate, GroupMemberOut, GroupOut, GroupUpdate
 
 router = APIRouter()
 
@@ -111,6 +111,7 @@ async def get_group(
             email=user.email,
             full_name=user.full_name,
             is_active=user.is_active,
+            is_group_admin=membership.is_group_admin,
             joined_at=membership.joined_at,
         )
         for membership, user in rows
@@ -197,6 +198,26 @@ async def add_member(
     await db.commit()
 
 
+@router.patch("/{group_id}/members/{user_id}/admin", status_code=status.HTTP_204_NO_CONTENT)
+async def set_member_admin(
+    group_id: str,
+    user_id: str,
+    body: GroupMemberAdminUpdate,
+    _admin: User = Depends(get_current_admin),
+    db: AsyncSession = Depends(get_db),
+) -> None:
+    result = await db.execute(
+        select(GroupMembership).where(
+            GroupMembership.group_id == group_id, GroupMembership.user_id == user_id
+        )
+    )
+    membership = result.scalar_one_or_none()
+    if not membership:
+        raise HTTPException(status_code=404, detail="User is not a member of this group")
+    membership.is_group_admin = body.is_group_admin
+    await db.commit()
+
+
 @router.delete("/{group_id}/members/{user_id}", status_code=status.HTTP_204_NO_CONTENT)
 async def remove_member(
     group_id: str,

backend/app/routers/users.py

@@ -39,14 +39,17 @@ async def get_my_groups(
     current_user: User = Depends(get_current_user),
     db: AsyncSession = Depends(get_db),
 ):
-    """Return all groups the current user belongs to."""
+    """Return all groups the current user belongs to, including their admin status."""
     result = await db.execute(
-        select(Group)
+        select(Group, GroupMembership.is_group_admin)
         .join(GroupMembership, GroupMembership.group_id == Group.id)
         .where(GroupMembership.user_id == current_user.id)
         .order_by(Group.name)
     )
-    return result.scalars().all()
+    return [
+        UserGroupOut(id=g.id, name=g.name, description=g.description, is_group_admin=is_admin)
+        for g, is_admin in result.all()
+    ]
 
 
 @router.patch("/me/color-mode", response_model=UserOut)

backend/app/schemas/group.py

@@ -18,11 +18,16 @@ class GroupMemberOut(BaseModel):
     email: str
     full_name: str | None
     is_active: bool
+    is_group_admin: bool = False
     joined_at: datetime
 
     model_config = {"from_attributes": True}
 
 
+class GroupMemberAdminUpdate(BaseModel):
+    is_group_admin: bool
+
+
 class GroupOut(BaseModel):
     id: str
     name: str

backend/app/schemas/user.py

@@ -122,6 +122,7 @@ class UserGroupOut(BaseModel):
     id: str
     name: str
     description: str | None
+    is_group_admin: bool = False
 
     model_config = {"from_attributes": True}
 

changelog/2026-04-18_category-scopes-group-admin.md

@@ -0,0 +1,34 @@
+# 2026-04-18 — Category scopes, group admin role, and permission model
+
+**Timestamp:** 2026-04-18T00:00:00Z
+
+## Summary
+
+Introduces three category scopes (personal / group / system), a PascalCase-with-dashes naming convention, a group-admin role on group memberships, and a full permission model for who can create, rename, and delete categories and documents.
+
+## Files Added
+
+- `backend/alembic/versions/e1f2a3b4c5d6_add_group_member_is_admin.py` — adds `is_group_admin BOOLEAN` to `group_memberships`
+- `features/doc-service/alembic/versions/0005_add_share_can_delete.py` — adds `can_delete BOOLEAN` to `document_shares` (backfill from feat/document-delete-permissions)
+- `features/doc-service/alembic/versions/0006_add_category_scope.py` — adds `scope VARCHAR(16)` and `group_id VARCHAR` to `document_categories`; data-migrates watch categories to scope='system'
+
+## Files Modified
+
+- `backend/app/models/group.py` — added `is_group_admin` to `GroupMembership`
+- `backend/app/schemas/group.py` — added `is_group_admin` to `GroupMemberOut`; new `GroupMemberAdminUpdate`
+- `backend/app/schemas/user.py` — added `is_group_admin` to `UserGroupOut`
+- `backend/app/routers/users.py` — `get_my_groups` now joins `GroupMembership` to include `is_group_admin`
+- `backend/app/routers/groups.py` — `get_group` includes `is_group_admin`; new `PATCH /{id}/members/{user_id}/admin` endpoint
+- `backend/app/routers/categories_proxy.py` — injects `x-user-is-admin` and `x-user-admin-groups` headers
+- `backend/app/routers/documents_proxy.py` — injects `x-user-admin-groups` header (was already injecting `x-user-is-admin`)
+- `features/doc-service/app/models/category.py` — added `scope`, `group_id` columns
+- `features/doc-service/app/schemas/category.py` — `CategoryOut` includes `scope`/`group_id`; `CategoryCreate` accepts `group_id`
+- `features/doc-service/app/deps.py` — added `get_user_is_admin`, `get_user_admin_groups`
+- `features/doc-service/app/routers/categories.py` — full rewrite: name validation regex, scope-based list/create, `_check_can_manage_cat` permission helper, scope-aware rename/delete
+- `features/doc-service/app/routers/documents.py` — `delete_document` enforces is_admin/can_delete/group-admin hierarchy; `remove_category` requires doc ownership; `assign_category` accepts group/system categories
+- `frontend/src/api/client.ts` — `CategoryOut` gains `scope`/`group_id`; `createCategory` accepts optional `groupId`; `UserGroupOut`/`GroupMemberOut` gain `is_group_admin`; new `adminSetGroupMemberAdmin()`; `ApiError` exported
+- `frontend/src/components/ManageCategoriesDialog.tsx` — categories grouped by scope; lock icons for unmanageable categories; rename/delete gated by scope permissions; inline rename error display
+- `frontend/src/components/SourcePanel.tsx` — categories shown in sections (Mine / Group name / System); scope picker on new category form; client-side name validation
+- `frontend/src/pages/AdminGroupsPage.tsx` — group admin checkbox column in members table
+- `backend/CLAUDE.md` — updated `group_memberships` model, migration chain, endpoints
+- `features/doc-service/CLAUDE.md` — updated `document_categories` model, `document_shares` model, migration chain, deps note

features/doc-service/CLAUDE.md

@@ -23,7 +23,7 @@ features/doc-service/
 ├── app/
 │   ├── main.py                    ← FastAPI, lifespan (file watcher start/stop)
 │   ├── database.py                ← Same PostgreSQL instance as backend
-│   ├── deps.py                    ← get_user_id (x-user-id), get_user_groups (x-user-groups)
+│   ├── deps.py                    ← get_user_id, get_user_groups, get_user_is_admin, get_user_admin_groups (injected headers)
 │   ├── models/
 │   │   ├── document.py            ← Document model
 │   │   ├── category.py            ← DocumentCategory model
@@ -78,12 +78,14 @@ features/doc-service/
 
 ### `document_categories`
 
-| Column | Type | Constraints |
+| Column | Type | Constraints | Notes |
-|--------|------|-------------|
+|--------|------|-------------|-------|
-| `id` | String | PK, UUID |
+| `id` | String | PK, UUID | |
-| `user_id` | String | indexed |
+| `user_id` | String | indexed | owner; "watch" for system categories |
-| `name` | String(128) | NOT NULL |
+| `name` | String(128) | NOT NULL | PascalCase-with-dashes convention enforced on create/rename |
-| `created_at` | DateTime(tz) | server_default=now() |
+| `scope` | String(16) | NOT NULL, default="personal" | "personal" / "group" / "system" |
+| `group_id` | String | nullable, indexed | set when scope="group" |
+| `created_at` | DateTime(tz) | server_default=now() | |
 
 ### `document_category_assignments` (composite PK)
 
@@ -100,6 +102,7 @@ features/doc-service/
 | `document_id` | String | indexed, NOT NULL | not FK — trusts proxy |
 | `group_id` | String | indexed, NOT NULL | group from backend |
 | `shared_by_user_id` | String | NOT NULL | owner who shared |
+| `can_delete` | Boolean | NOT NULL, default=false | allows group members to delete the doc |
 | `created_at` | DateTime(tz) | server_default=now() | |
 
 Unique constraint: `(document_id, group_id)`
@@ -112,6 +115,8 @@ Unique constraint: `(document_id, group_id)`
 | `0002` | `add_document_title` |
 | `0003` | `add_watch_columns` |
 | `0004` | `add_document_shares` |
+| `0005` | `add_share_can_delete` |
+| `0006` | `add_category_scope` |
 
 ---
 

features/doc-service/alembic/versions/0005_add_share_can_delete.py

@@ -0,0 +1,32 @@
+"""add can_delete to document_shares
+
+Revision ID: 0005
+Revises: 0004
+Create Date: 2026-04-18
+
+"""
+from typing import Sequence, Union
+
+import sqlalchemy as sa
+from alembic import op
+
+revision: str = "0005"
+down_revision: Union[str, None] = "0004"
+branch_labels: Union[str, Sequence[str], None] = None
+depends_on: Union[str, Sequence[str], None] = None
+
+
+def upgrade() -> None:
+    op.add_column(
+        "document_shares",
+        sa.Column(
+            "can_delete",
+            sa.Boolean(),
+            nullable=False,
+            server_default="false",
+        ),
+    )
+
+
+def downgrade() -> None:
+    op.drop_column("document_shares", "can_delete")

features/doc-service/alembic/versions/0006_add_category_scope.py

@@ -0,0 +1,42 @@
+"""add scope and group_id to document_categories
+
+Revision ID: 0006
+Revises: 0005
+Create Date: 2026-04-18
+
+"""
+from typing import Sequence, Union
+
+import sqlalchemy as sa
+from alembic import op
+
+revision: str = "0006"
+down_revision: Union[str, None] = "0005"
+branch_labels: Union[str, Sequence[str], None] = None
+depends_on: Union[str, Sequence[str], None] = None
+
+
+def upgrade() -> None:
+    op.add_column(
+        "document_categories",
+        sa.Column(
+            "scope",
+            sa.String(16),
+            nullable=False,
+            server_default="personal",
+        ),
+    )
+    op.add_column(
+        "document_categories",
+        sa.Column("group_id", sa.String(), nullable=True),
+    )
+    op.create_index("ix_document_categories_group_id", "document_categories", ["group_id"])
+
+    # Migrate existing watch-owned categories to system scope
+    op.execute("UPDATE document_categories SET scope = 'system' WHERE user_id = 'watch'")
+
+
+def downgrade() -> None:
+    op.drop_index("ix_document_categories_group_id", table_name="document_categories")
+    op.drop_column("document_categories", "group_id")
+    op.drop_column("document_categories", "scope")

features/doc-service/app/deps.py

@@ -21,3 +21,22 @@ async def get_user_groups(x_user_groups: str = Header(default="")) -> list[str]:
     if not x_user_groups:
         return []
     return [g.strip() for g in x_user_groups.split(",") if g.strip()]
+
+
+async def get_user_is_admin(x_user_is_admin: str = Header(default="false")) -> bool:
+    """
+    Extract the superuser flag injected by the main backend proxy.
+    Returns True only when the header value is exactly "true".
+    """
+    return x_user_is_admin.lower() == "true"
+
+
+async def get_user_admin_groups(x_user_admin_groups: str = Header(default="")) -> list[str]:
+    """
+    Extract the group IDs for which the current user is a group admin.
+    Injected by the main backend proxy from GroupMembership.is_group_admin.
+    Returns an empty list if absent or empty.
+    """
+    if not x_user_admin_groups:
+        return []
+    return [g.strip() for g in x_user_admin_groups.split(",") if g.strip()]

features/doc-service/app/models/category.py

@@ -13,6 +13,8 @@ class DocumentCategory(Base):
     id: Mapped[str] = mapped_column(String, primary_key=True, default=lambda: str(uuid.uuid4()))
     user_id: Mapped[str] = mapped_column(String, nullable=False, index=True)
     name: Mapped[str] = mapped_column(String(128), nullable=False)
+    scope: Mapped[str] = mapped_column(String(16), nullable=False, default="personal", server_default="personal")
+    group_id: Mapped[str | None] = mapped_column(String, nullable=True, index=True)
     created_at: Mapped[datetime] = mapped_column(
         DateTime(timezone=True), server_default=func.now(), nullable=False
     )

features/doc-service/app/routers/categories.py

@@ -1,5 +1,6 @@
 import difflib
 import json
+import re
 
 from fastapi import APIRouter, BackgroundTasks, Depends, HTTPException
 from sqlalchemy import select
@@ -8,7 +9,7 @@ from sqlalchemy.ext.asyncio import AsyncSession
 from sqlalchemy import or_
 
 from app.database import AsyncSessionLocal, get_db
-from app.deps import get_user_id
+from app.deps import get_user_admin_groups, get_user_groups, get_user_id, get_user_is_admin
 from app.models.category import DocumentCategory
 from app.models.category_assignment import CategoryAssignment
 from app.models.document import Document
@@ -22,14 +23,31 @@ _WATCH_USER_ID = "watch"
 
 _SIMILARITY_THRESHOLD = 0.4
 
+# PascalCase-with-dashes: each word starts with a capital, words joined by '-'
+# Valid: Invoices, Vendor-Invoices, Q1-Reports
+# Invalid: invoices, Invoice Reports, Invoice-reports
+_NAME_RE = re.compile(r'^[A-Z][a-zA-Z0-9]*(-[A-Z][a-zA-Z0-9]*)*$')
+
+
+def _validate_name(name: str) -> None:
+    if not _NAME_RE.match(name):
+        raise HTTPException(
+            status_code=422,
+            detail=(
+                "Category name must start with a capital letter. "
+                "Multiple words are joined with dashes, each starting with a capital "
+                "(e.g. Invoices, Vendor-Invoices, Q1-Reports)."
+            ),
+        )
+
 
 def _name_similarity(a: str, b: str) -> float:
     """Return similarity score (0–1) between two category names."""
     a_low = a.lower()
     b_low = b.lower()
     # Word overlap is a strong signal
-    a_words = set(a_low.split())
+    a_words = set(a_low.split("-"))
-    b_words = set(b_low.split())
+    b_words = set(b_low.split("-"))
     if a_words & b_words:
         return 0.9
     # Fallback: character sequence ratio
@@ -81,15 +99,44 @@ async def _reanalyze_documents_for_new_category(
                 pass
 
 
+async def _check_can_manage_cat(
+    cat: DocumentCategory,
+    user_id: str,
+    is_admin: bool,
+    user_admin_groups: list[str],
+) -> None:
+    """Raise 403/404 if the current user may not rename or delete this category."""
+    if is_admin:
+        return  # superuser can manage anything
+    if cat.scope == "system":
+        raise HTTPException(status_code=403, detail="Only admins can modify system categories")
+    if cat.scope == "personal" and cat.user_id != user_id:
+        raise HTTPException(status_code=404, detail="Category not found")
+    if cat.scope == "group" and cat.group_id not in user_admin_groups:
+        raise HTTPException(status_code=403, detail="Only group admins can modify group categories")
+
+
 @router.get("", response_model=list[CategoryOut])
 async def list_categories(
     user_id: str = Depends(get_user_id),
+    user_groups: list[str] = Depends(get_user_groups),
     db: AsyncSession = Depends(get_db),
 ) -> list[DocumentCategory]:
-    # Include watch-ingested categories so they appear in the sidebar/filter
+    """
+    Return all categories visible to the current user:
+    - personal (owned by the user)
+    - group (any group the user belongs to)
+    - system (watch-ingested, scope='system')
+    """
     result = await db.execute(
         select(DocumentCategory)
-        .where(or_(DocumentCategory.user_id == user_id, DocumentCategory.user_id == _WATCH_USER_ID))
+        .where(
+            or_(
+                DocumentCategory.user_id == user_id,                        # personal
+                DocumentCategory.group_id.in_(user_groups),                 # group
+                DocumentCategory.scope == "system",                         # system
+            )
+        )
         .order_by(DocumentCategory.name)
     )
     return result.scalars().all()
@@ -100,18 +147,32 @@ async def create_category(
     body: CategoryCreate,
     background_tasks: BackgroundTasks,
     user_id: str = Depends(get_user_id),
+    user_groups: list[str] = Depends(get_user_groups),
     db: AsyncSession = Depends(get_db),
 ) -> DocumentCategory:
     name = body.name.strip()
     if not name:
         raise HTTPException(status_code=422, detail="Category name cannot be empty")
+    _validate_name(name)
+
+    if body.group_id:
+        # User must be a member of the target group
+        if body.group_id not in user_groups:
+            raise HTTPException(status_code=403, detail="You are not a member of that group")
+        cat = DocumentCategory(
+            user_id=user_id,
+            name=name[:128],
+            scope="group",
+            group_id=body.group_id,
+        )
+    else:
+        cat = DocumentCategory(user_id=user_id, name=name[:128], scope="personal")
 
-    cat = DocumentCategory(user_id=user_id, name=name[:128])
     db.add(cat)
     await db.commit()
     await db.refresh(cat)
 
-    # Find existing categories with similar names
+    # Find existing personal categories with similar names for background AI reanalysis
     result = await db.execute(
         select(DocumentCategory)
         .where(DocumentCategory.user_id == user_id)
@@ -140,12 +201,18 @@ async def rename_category(
     cat_id: str,
     body: CategoryUpdate,
     user_id: str = Depends(get_user_id),
+    is_admin: bool = Depends(get_user_is_admin),
+    user_admin_groups: list[str] = Depends(get_user_admin_groups),
     db: AsyncSession = Depends(get_db),
 ) -> DocumentCategory:
-    cat = await _get_user_cat(cat_id, user_id, db)
+    cat = await _fetch_visible_cat(cat_id, user_id, db)
+    await _check_can_manage_cat(cat, user_id, is_admin, user_admin_groups)
+
     name = body.name.strip()
     if not name:
         raise HTTPException(status_code=422, detail="Category name cannot be empty")
+    _validate_name(name)
+
     cat.name = name[:128]
     await db.commit()
     await db.refresh(cat)
@@ -156,19 +223,20 @@ async def rename_category(
 async def delete_category(
     cat_id: str,
     user_id: str = Depends(get_user_id),
+    is_admin: bool = Depends(get_user_is_admin),
+    user_admin_groups: list[str] = Depends(get_user_admin_groups),
     db: AsyncSession = Depends(get_db),
 ) -> None:
-    cat = await _get_user_cat(cat_id, user_id, db)
+    cat = await _fetch_visible_cat(cat_id, user_id, db)
+    await _check_can_manage_cat(cat, user_id, is_admin, user_admin_groups)
     await db.delete(cat)
     await db.commit()
 
 
-async def _get_user_cat(cat_id: str, user_id: str, db: AsyncSession) -> DocumentCategory:
+async def _fetch_visible_cat(cat_id: str, user_id: str, db: AsyncSession) -> DocumentCategory:
+    """Fetch a category that the user can see (personal/group/system). 404 if absent."""
     result = await db.execute(
-        select(DocumentCategory).where(
+        select(DocumentCategory).where(DocumentCategory.id == cat_id)
-            DocumentCategory.id == cat_id,
-            DocumentCategory.user_id == user_id,
-        )
     )
     cat = result.scalar_one_or_none()
     if cat is None:

features/doc-service/app/routers/documents.py

@@ -13,7 +13,7 @@ from sqlalchemy.ext.asyncio import AsyncSession
 from sqlalchemy.orm import selectinload
 
 from app.database import AsyncSessionLocal, get_db
-from app.deps import get_user_groups, get_user_id
+from app.deps import get_user_admin_groups, get_user_groups, get_user_id, get_user_is_admin
 from app.models.category import DocumentCategory
 from app.models.category_assignment import CategoryAssignment
 from app.models.document import Document
@@ -479,14 +479,59 @@ async def reprocess_document(
 async def delete_document(
     doc_id: str,
     user_id: str = Depends(get_user_id),
+    is_admin: bool = Depends(get_user_is_admin),
+    user_groups: list[str] = Depends(get_user_groups),
+    user_admin_groups: list[str] = Depends(get_user_admin_groups),
     db: AsyncSession = Depends(get_db),
 ) -> None:
+    # Fetch the document (owner, watch, or shared with user's groups)
     result = await db.execute(
-        select(Document).where(Document.id == doc_id, Document.user_id == user_id)
+        select(Document).where(
+            Document.id == doc_id,
+            or_(
+                Document.user_id == user_id,
+                Document.user_id == _WATCH_USER_ID,
+                Document.id.in_(
+                    select(DocumentShare.document_id).where(
+                        DocumentShare.group_id.in_(user_groups)
+                    )
+                ) if user_groups else False,
+            ),
+        )
     )
     doc = result.scalar_one_or_none()
     if doc is None:
         raise HTTPException(status_code=404, detail="Document not found")
+
+    is_owner = doc.user_id == user_id
+
+    if not is_owner and not is_admin:
+        # Check: shared with a group where the user has can_delete=True
+        can_delete_via_share = False
+        if user_groups:
+            share_result = await db.execute(
+                select(DocumentShare).where(
+                    DocumentShare.document_id == doc_id,
+                    DocumentShare.group_id.in_(user_groups),
+                    DocumentShare.can_delete.is_(True),
+                )
+            )
+            can_delete_via_share = share_result.scalar_one_or_none() is not None
+
+        # Check: user is a group admin for a group the doc is shared with
+        can_delete_as_group_admin = False
+        if user_admin_groups:
+            admin_share_result = await db.execute(
+                select(DocumentShare).where(
+                    DocumentShare.document_id == doc_id,
+                    DocumentShare.group_id.in_(user_admin_groups),
+                )
+            )
+            can_delete_as_group_admin = admin_share_result.scalar_one_or_none() is not None
+
+        if not can_delete_via_share and not can_delete_as_group_admin:
+            raise HTTPException(status_code=403, detail="Not allowed to delete this document")
+
     delete_file(doc.file_path)
     await db.delete(doc)
     await db.commit()
@@ -537,6 +582,7 @@ async def assign_category(
     doc_id: str,
     cat_id: str,
     user_id: str = Depends(get_user_id),
+    user_groups: list[str] = Depends(get_user_groups),
     db: AsyncSession = Depends(get_db),
 ) -> None:
     doc_result = await db.execute(
@@ -548,9 +594,15 @@ async def assign_category(
     if doc_result.scalar_one_or_none() is None:
         raise HTTPException(status_code=404, detail="Document not found")
 
+    # Accept personal, group (user is a member), or system categories
     cat_result = await db.execute(
         select(DocumentCategory).where(
-            DocumentCategory.id == cat_id, DocumentCategory.user_id == user_id
+            DocumentCategory.id == cat_id,
+            or_(
+                DocumentCategory.user_id == user_id,
+                DocumentCategory.group_id.in_(user_groups) if user_groups else False,
+                DocumentCategory.scope == "system",
+            ),
         )
     )
     if cat_result.scalar_one_or_none() is None:
@@ -574,6 +626,13 @@ async def remove_category(
     user_id: str = Depends(get_user_id),
     db: AsyncSession = Depends(get_db),
 ) -> None:
+    # Only the document owner may remove a category assignment
+    doc_result = await db.execute(
+        select(Document).where(Document.id == doc_id, Document.user_id == user_id)
+    )
+    if doc_result.scalar_one_or_none() is None:
+        raise HTTPException(status_code=403, detail="Only the document owner can remove category assignments")
+
     result = await db.execute(
         select(CategoryAssignment).where(
             CategoryAssignment.document_id == doc_id,

features/doc-service/app/schemas/category.py

@@ -7,6 +7,8 @@ class CategoryOut(BaseModel):
     id: str
     user_id: str
     name: str
+    scope: str = "personal"
+    group_id: str | None = None
     created_at: datetime
 
     model_config = {"from_attributes": True}
@@ -14,6 +16,7 @@ class CategoryOut(BaseModel):
 
 class CategoryCreate(BaseModel):
     name: str
+    group_id: str | None = None
 
 
 class CategoryUpdate(BaseModel):

frontend/src/api/client.ts

@@ -4,7 +4,7 @@ const BASE = "/api";
 // Core fetch wrapper
 // ---------------------------------------------------------------------------
 
-class ApiError extends Error {
+export class ApiError extends Error {
   status: number;
   detail: string;
 
@@ -199,6 +199,8 @@ export type DocumentStatus = "pending" | "processing" | "done" | "failed";
 export interface CategoryOut {
   id: string;
   name: string;
+  scope: "personal" | "group" | "system";
+  group_id: string | null;
 }
 
 export interface DocumentOut {
@@ -332,8 +334,8 @@ export const removeCategory = (docId: string, catId: string) =>
 
 export const listCategories = () => api.get<CategoryOut[]>("/documents/categories");
 
-export const createCategory = (name: string) =>
+export const createCategory = (name: string, groupId?: string) =>
-  api.post<CategoryOut>("/documents/categories", { name });
+  api.post<CategoryOut>("/documents/categories", { name, group_id: groupId ?? null });
 
 export const renameCategory = (id: string, name: string) =>
   api.patch<CategoryOut>(`/documents/categories/${id}`, { name });
@@ -431,6 +433,7 @@ export interface UserGroupOut {
   id: string;
   name: string;
   description: string | null;
+  is_group_admin: boolean;
 }
 
 export const getMyGroups = () => api.get<UserGroupOut[]>("/users/me/groups");
@@ -453,6 +456,7 @@ export interface GroupMemberOut {
   full_name: string | null;
   is_active: boolean;
   joined_at: string;
+  is_group_admin: boolean;
 }
 
 export interface GroupDetailOut extends GroupOut {
@@ -489,6 +493,9 @@ export const adminAddGroupMember = (groupId: string, userId: string) =>
 export const adminRemoveGroupMember = (groupId: string, userId: string) =>
   api.delete(`/admin/groups/${groupId}/members/${userId}`);
 
+export const adminSetGroupMemberAdmin = (groupId: string, userId: string, isAdmin: boolean) =>
+  api.patch(`/admin/groups/${groupId}/members/${userId}/admin`, { is_group_admin: isAdmin });
+
 // ---------------------------------------------------------------------------
 // Services
 // ---------------------------------------------------------------------------

frontend/src/components/ManageCategoriesDialog.tsx

@@ -1,7 +1,14 @@
 import { useState, useRef, useEffect } from "react";
 import { useMutation, useQuery, useQueryClient } from "@tanstack/react-query";
-import { X, Pencil, Trash2, Check } from "lucide-react";
+import { X, Pencil, Trash2, Check, Lock } from "lucide-react";
-import { listCategories, renameCategory, deleteCategory } from "@/api/client";
+import {
+  listCategories,
+  renameCategory,
+  deleteCategory,
+  getMyGroups,
+  type CategoryOut,
+  ApiError,
+} from "@/api/client";
 import { Input } from "@/components/ui/input";
 import { Button } from "@/components/ui/button";
 
@@ -11,13 +18,23 @@ interface Props {
 
 export default function ManageCategoriesDialog({ onClose }: Props) {
   const queryClient = useQueryClient();
+
   const { data: categories = [] } = useQuery({
     queryKey: ["categories"],
     queryFn: listCategories,
   });
 
+  const { data: myGroups = [] } = useQuery({
+    queryKey: ["my-groups"],
+    queryFn: getMyGroups,
+  });
+
+  // Set of group IDs for which the current user is a group admin
+  const adminGroupIds = new Set(myGroups.filter((g) => g.is_group_admin).map((g) => g.id));
+
   const [editingId, setEditingId] = useState<string | null>(null);
   const [editValue, setEditValue] = useState("");
+  const [editError, setEditError] = useState<string | null>(null);
   const [search, setSearch] = useState("");
   const editInputRef = useRef<HTMLInputElement>(null);
 
@@ -30,6 +47,10 @@ export default function ManageCategoriesDialog({ onClose }: Props) {
     onSuccess: () => {
       queryClient.invalidateQueries({ queryKey: ["categories"] });
       setEditingId(null);
+      setEditError(null);
+    },
+    onError: (err) => {
+      setEditError(err instanceof ApiError ? err.message : "Rename failed");
     },
   });
 
@@ -38,24 +59,135 @@ export default function ManageCategoriesDialog({ onClose }: Props) {
     onSuccess: () => queryClient.invalidateQueries({ queryKey: ["categories"] }),
   });
 
+  function canManage(cat: CategoryOut): boolean {
+    if (cat.scope === "personal") return true;
+    if (cat.scope === "group") return cat.group_id != null && adminGroupIds.has(cat.group_id);
+    return false; // system — managed only by superuser via other means
+  }
+
   const filtered = search
     ? categories.filter((c) => c.name.toLowerCase().includes(search.toLowerCase()))
     : categories;
 
+  // Group by scope
+  const personal = filtered.filter((c) => c.scope === "personal");
+  const system = filtered.filter((c) => c.scope === "system");
+
+  // Group-scoped categories grouped by group_id
+  const groupCats = filtered.filter((c) => c.scope === "group");
+  const groupMap = new Map<string, { name: string; cats: CategoryOut[] }>();
+  for (const cat of groupCats) {
+    if (!cat.group_id) continue;
+    if (!groupMap.has(cat.group_id)) {
+      const grp = myGroups.find((g) => g.id === cat.group_id);
+      groupMap.set(cat.group_id, { name: grp?.name ?? cat.group_id, cats: [] });
+    }
+    groupMap.get(cat.group_id)!.cats.push(cat);
+  }
+
   function startEdit(id: string, name: string) {
     setEditingId(id);
     setEditValue(name);
+    setEditError(null);
   }
 
   function submitEdit(id: string) {
     const name = editValue.trim();
-    if (name && name !== categories.find((c) => c.id === id)?.name) {
+    if (!name) return;
-      renameMut.mutate({ id, name });
+    if (name === categories.find((c) => c.id === id)?.name) {
-    } else {
       setEditingId(null);
+      return;
     }
+    renameMut.mutate({ id, name });
   }
 
+  function renderCat(cat: CategoryOut) {
+    const manageable = canManage(cat);
+    return (
+      <div
+        key={cat.id}
+        className="flex items-center gap-2 py-1.5 px-2 rounded-md hover:bg-muted/10 group"
+      >
+        {editingId === cat.id ? (
+          <div className="flex flex-col flex-1 gap-1">
+            <form
+              className="flex items-center gap-2"
+              onSubmit={(e) => { e.preventDefault(); submitEdit(cat.id); }}
+            >
+              <Input
+                ref={editInputRef}
+                value={editValue}
+                onChange={(e) => { setEditValue(e.target.value); setEditError(null); }}
+                className="h-7 text-sm flex-1"
+                disabled={renameMut.isPending}
+                onKeyDown={(e) => { if (e.key === "Escape") { setEditingId(null); setEditError(null); } }}
+              />
+              <button
+                type="submit"
+                disabled={!editValue.trim() || renameMut.isPending}
+                className="text-primary hover:text-primary/80 disabled:opacity-50"
+              >
+                <Check className="h-4 w-4" />
+              </button>
+              <button
+                type="button"
+                onClick={() => { setEditingId(null); setEditError(null); }}
+                className="text-muted hover:text-foreground"
+              >
+                <X className="h-4 w-4" />
+              </button>
+            </form>
+            {editError && (
+              <p className="text-xs text-red-500 pl-0.5">{editError}</p>
+            )}
+          </div>
+        ) : (
+          <>
+            {!manageable && (
+              <Lock className="h-3.5 w-3.5 text-muted flex-shrink-0" />
+            )}
+            <span className="flex-1 text-sm truncate">{cat.name}</span>
+            {manageable && (
+              <div className="flex items-center gap-1 opacity-0 group-hover:opacity-100 transition-opacity">
+                <button
+                  onClick={() => startEdit(cat.id, cat.name)}
+                  className="text-muted hover:text-foreground transition-colors p-0.5"
+                  title="Rename"
+                >
+                  <Pencil className="h-3.5 w-3.5" />
+                </button>
+                <button
+                  onClick={() => {
+                    if (confirm(`Delete category "${cat.name}"? Documents in it will be uncategorised.`)) {
+                      deleteMut.mutate(cat.id);
+                    }
+                  }}
+                  disabled={deleteMut.isPending}
+                  className="text-muted hover:text-red-500 transition-colors p-0.5 disabled:opacity-50"
+                  title="Delete"
+                >
+                  <Trash2 className="h-3.5 w-3.5" />
+                </button>
+              </div>
+            )}
+          </>
+        )}
+      </div>
+    );
+  }
+
+  function renderSection(title: string, cats: CategoryOut[]) {
+    if (cats.length === 0) return null;
+    return (
+      <div className="mb-3">
+        <p className="text-xs font-semibold text-muted uppercase tracking-wider px-2 mb-1">{title}</p>
+        {cats.map(renderCat)}
+      </div>
+    );
+  }
+
+  const hasAny = filtered.length > 0;
+
   return (
     <div
       className="fixed inset-0 z-50 flex items-center justify-center bg-background/70"
@@ -83,73 +215,17 @@ export default function ManageCategoriesDialog({ onClose }: Props) {
         )}
 
         {/* List */}
-        <div className="flex-1 overflow-y-auto px-5 py-3 space-y-1 min-h-0">
+        <div className="flex-1 overflow-y-auto px-5 py-3 min-h-0">
-          {filtered.length === 0 && (
+          {!hasAny && (
             <p className="text-sm text-muted py-4 text-center">
               {search ? "No categories match" : "No categories yet"}
             </p>
           )}
-          {filtered.map((cat) => (
+          {renderSection("My Categories", personal)}
-            <div
+          {Array.from(groupMap.entries()).map(([, { name, cats }]) =>
-              key={cat.id}
+            renderSection(`Group: ${name}`, cats)
-              className="flex items-center gap-2 py-1.5 px-2 rounded-md hover:bg-muted/10 group"
+          )}
-            >
+          {renderSection("System", system)}
-              {editingId === cat.id ? (
-                <form
-                  className="flex items-center gap-2 flex-1"
-                  onSubmit={(e) => { e.preventDefault(); submitEdit(cat.id); }}
-                >
-                  <Input
-                    ref={editInputRef}
-                    value={editValue}
-                    onChange={(e) => setEditValue(e.target.value)}
-                    className="h-7 text-sm flex-1"
-                    disabled={renameMut.isPending}
-                    onKeyDown={(e) => { if (e.key === "Escape") setEditingId(null); }}
-                  />
-                  <button
-                    type="submit"
-                    disabled={!editValue.trim() || renameMut.isPending}
-                    className="text-primary hover:text-primary/80 disabled:opacity-50"
-                  >
-                    <Check className="h-4 w-4" />
-                  </button>
-                  <button
-                    type="button"
-                    onClick={() => setEditingId(null)}
-                    className="text-muted hover:text-foreground"
-                  >
-                    <X className="h-4 w-4" />
-                  </button>
-                </form>
-              ) : (
-                <>
-                  <span className="flex-1 text-sm truncate">{cat.name}</span>
-                  <div className="flex items-center gap-1 opacity-0 group-hover:opacity-100 transition-opacity">
-                    <button
-                      onClick={() => startEdit(cat.id, cat.name)}
-                      className="text-muted hover:text-foreground transition-colors p-0.5"
-                      title="Rename"
-                    >
-                      <Pencil className="h-3.5 w-3.5" />
-                    </button>
-                    <button
-                      onClick={() => {
-                        if (confirm(`Delete category "${cat.name}"? Documents in it will be uncategorised.`)) {
-                          deleteMut.mutate(cat.id);
-                        }
-                      }}
-                      disabled={deleteMut.isPending}
-                      className="text-muted hover:text-red-500 transition-colors p-0.5 disabled:opacity-50"
-                      title="Delete"
-                    >
-                      <Trash2 className="h-3.5 w-3.5" />
-                    </button>
-                  </div>
-                </>
-              )}
-            </div>
-          ))}
         </div>
 
         {/* Footer */}

frontend/src/components/SourcePanel.tsx

@@ -2,11 +2,20 @@ import { useState, useRef, useEffect } from "react";
 import { useSearchParams } from "react-router-dom";
 import { useQuery, useMutation, useQueryClient } from "@tanstack/react-query";
 import { Files, User, Users, Folder, Plus, Settings2, Check, X } from "lucide-react";
-import { listCategories, createCategory, CategoryOut } from "@/api/client";
+import {
+  listCategories,
+  createCategory,
+  getMyGroups,
+  type CategoryOut,
+  ApiError,
+} from "@/api/client";
 import { Input } from "@/components/ui/input";
 import { cn } from "@/lib/utils";
 import ManageCategoriesDialog from "@/components/ManageCategoriesDialog";
 
+// PascalCase-with-dashes naming convention
+const NAME_RE = /^[A-Z][a-zA-Z0-9]*(-[A-Z][a-zA-Z0-9]*)*$/;
+
 export default function SourcePanel() {
   const [searchParams, setSearchParams] = useSearchParams();
   const queryClient = useQueryClient();
@@ -16,6 +25,8 @@ export default function SourcePanel() {
   const [catSearch, setCatSearch] = useState("");
   const [addingCat, setAddingCat] = useState(false);
   const [newCatName, setNewCatName] = useState("");
+  const [newCatGroupId, setNewCatGroupId] = useState<string>("");
+  const [nameError, setNameError] = useState<string | null>(null);
   const [manageOpen, setManageOpen] = useState(false);
   const addInputRef = useRef<HTMLInputElement>(null);
 
@@ -24,12 +35,23 @@ export default function SourcePanel() {
     queryFn: listCategories,
   });
 
+  const { data: myGroups = [] } = useQuery({
+    queryKey: ["my-groups"],
+    queryFn: getMyGroups,
+  });
+
   const createMut = useMutation({
-    mutationFn: createCategory,
+    mutationFn: ({ name, groupId }: { name: string; groupId?: string }) =>
+      createCategory(name, groupId),
     onSuccess: () => {
       queryClient.invalidateQueries({ queryKey: ["categories"] });
       setNewCatName("");
+      setNewCatGroupId("");
       setAddingCat(false);
+      setNameError(null);
+    },
+    onError: (err) => {
+      setNameError(err instanceof ApiError ? err.message : "Failed to create category");
     },
   });
 
@@ -41,6 +63,19 @@ export default function SourcePanel() {
     ? categories.filter((c) => c.name.toLowerCase().includes(catSearch.toLowerCase()))
     : categories;
 
+  // Split by scope for display
+  const personalCats = filteredCats.filter((c) => c.scope === "personal");
+  const systemCats = filteredCats.filter((c) => c.scope === "system");
+  const groupCatMap = new Map<string, { name: string; cats: CategoryOut[] }>();
+  for (const cat of filteredCats.filter((c) => c.scope === "group")) {
+    if (!cat.group_id) continue;
+    if (!groupCatMap.has(cat.group_id)) {
+      const grp = myGroups.find((g) => g.id === cat.group_id);
+      groupCatMap.set(cat.group_id, { name: grp?.name ?? cat.group_id, cats: [] });
+    }
+    groupCatMap.get(cat.group_id)!.cats.push(cat);
+  }
+
   function setView(view: string) {
     setSearchParams((prev) => {
       const next = new URLSearchParams(prev);
@@ -61,6 +96,20 @@ export default function SourcePanel() {
     });
   }
 
+  function handleAddSubmit(e: React.FormEvent) {
+    e.preventDefault();
+    const name = newCatName.trim();
+    if (!name) return;
+    if (!NAME_RE.test(name)) {
+      setNameError(
+        "Must start with a capital letter. Join multiple words with dashes, each capitalised (e.g. Vendor-Invoices)."
+      );
+      return;
+    }
+    setNameError(null);
+    createMut.mutate({ name, groupId: newCatGroupId || undefined });
+  }
+
   const viewItemClass = (active: boolean) =>
     cn(
       "flex items-center gap-2 w-full px-2 py-1.5 rounded-md text-sm transition-colors",
@@ -77,6 +126,32 @@ export default function SourcePanel() {
         : "text-muted hover:bg-muted/20 hover:text-foreground"
     );
 
+  function renderCatSection(label: string, cats: CategoryOut[]) {
+    if (cats.length === 0) return null;
+    return (
+      <div className="mb-1">
+        <p className="text-[10px] font-semibold text-muted uppercase tracking-wider px-2 pt-1.5 pb-0.5">
+          {label}
+        </p>
+        {cats.map((cat) => (
+          <button
+            key={cat.id}
+            className={catItemClass(currentCategoryId === cat.id)}
+            onClick={() => selectCategory(cat)}
+          >
+            <Folder className="h-3.5 w-3.5 shrink-0" />
+            <span className="truncate">{cat.name}</span>
+          </button>
+        ))}
+      </div>
+    );
+  }
+
+  const hasSections =
+    personalCats.length > 0 ||
+    systemCats.length > 0 ||
+    groupCatMap.size > 0;
+
   return (
     <>
       <aside className="w-56 flex flex-col border-r border-border bg-surface shrink-0 h-screen">
@@ -132,18 +207,13 @@ export default function SourcePanel() {
             />
           )}
 
-          <div className="flex-1 overflow-y-auto space-y-0.5 min-h-0">
+          <div className="flex-1 overflow-y-auto min-h-0">
-            {filteredCats.map((cat) => (
+            {renderCatSection("Mine", personalCats)}
-              <button
+            {Array.from(groupCatMap.entries()).map(([, { name, cats }]) =>
-                key={cat.id}
+              renderCatSection(name, cats)
-                className={catItemClass(currentCategoryId === cat.id)}
+            )}
-                onClick={() => selectCategory(cat)}
+            {renderCatSection("System", systemCats)}
-              >
+            {!hasSections && catSearch && (
-                <Folder className="h-3.5 w-3.5 shrink-0" />
-                <span className="truncate">{cat.name}</span>
-              </button>
-            ))}
-            {filteredCats.length === 0 && catSearch && (
               <p className="text-xs text-muted px-2 py-1">No categories match</p>
             )}
             {categories.length === 0 && !catSearch && (
@@ -154,35 +224,52 @@ export default function SourcePanel() {
           {/* Add new category */}
           <div className="pt-2 border-t border-border mt-2">
             {addingCat ? (
-              <form
+              <form onSubmit={handleAddSubmit} className="flex flex-col gap-1">
-                onSubmit={(e) => {
+                <div className="flex items-center gap-1">
-                  e.preventDefault();
+                  <Input
-                  if (newCatName.trim()) createMut.mutate(newCatName.trim());
+                    ref={addInputRef}
-                }}
+                    value={newCatName}
-                className="flex items-center gap-1"
+                    onChange={(e) => { setNewCatName(e.target.value); setNameError(null); }}
-              >
+                    placeholder="Vendor-Invoices"
-                <Input
+                    className="h-7 text-xs flex-1"
-                  ref={addInputRef}
+                    disabled={createMut.isPending}
-                  value={newCatName}
+                  />
-                  onChange={(e) => setNewCatName(e.target.value)}
+                  <button
-                  placeholder="Category name"
+                    type="submit"
-                  className="h-7 text-xs flex-1"
+                    disabled={!newCatName.trim() || createMut.isPending}
-                  disabled={createMut.isPending}
+                    className="text-primary hover:text-primary/80 disabled:opacity-50"
-                />
+                  >
-                <button
+                    <Check className="h-4 w-4" />
-                  type="submit"
+                  </button>
-                  disabled={!newCatName.trim() || createMut.isPending}
+                  <button
-                  className="text-primary hover:text-primary/80 disabled:opacity-50"
+                    type="button"
-                >
+                    onClick={() => {
-                  <Check className="h-4 w-4" />
+                      setAddingCat(false);
-                </button>
+                      setNewCatName("");
-                <button
+                      setNewCatGroupId("");
-                  type="button"
+                      setNameError(null);
-                  onClick={() => { setAddingCat(false); setNewCatName(""); }}
+                    }}
-                  className="text-muted hover:text-foreground"
+                    className="text-muted hover:text-foreground"
-                >
+                  >
-                  <X className="h-4 w-4" />
+                    <X className="h-4 w-4" />
-                </button>
+                  </button>
+                </div>
+                {myGroups.length > 0 && (
+                  <select
+                    value={newCatGroupId}
+                    onChange={(e) => setNewCatGroupId(e.target.value)}
+                    className="h-7 text-xs rounded border border-border bg-surface text-foreground px-1"
+                    disabled={createMut.isPending}
+                  >
+                    <option value="">Personal</option>
+                    {myGroups.map((g) => (
+                      <option key={g.id} value={g.id}>{g.name}</option>
+                    ))}
+                  </select>
+                )}
+                {nameError && (
+                  <p className="text-[10px] text-red-500 leading-tight">{nameError}</p>
+                )}
               </form>
             ) : (
               <button

frontend/src/pages/AdminGroupsPage.tsx

@@ -8,6 +8,7 @@ import {
   adminUpdateGroup,
   adminAddGroupMember,
   adminRemoveGroupMember,
+  adminSetGroupMemberAdmin,
   adminGetUsers,
   type GroupOut,
   type GroupCreate,
@@ -249,6 +250,14 @@ function GroupMembersPanel({ groupId }: { groupId: string }) {
     },
   });
 
+  const adminMutation = useMutation({
+    mutationFn: ({ uId, isAdmin }: { uId: string; isAdmin: boolean }) =>
+      adminSetGroupMemberAdmin(groupId, uId, isAdmin),
+    onSuccess: () => {
+      queryClient.invalidateQueries({ queryKey: ["admin-group", groupId] });
+    },
+  });
+
   if (isLoading) return <p style={{ padding: "8px 16px" }}>Loading members…</p>;
   if (!group) return null;
 
@@ -268,6 +277,7 @@ function GroupMembersPanel({ groupId }: { groupId: string }) {
               <th style={{ padding: "4px 12px 4px 0", fontSize: 13 }}>Email</th>
               <th style={{ padding: "4px 12px 4px 0", fontSize: 13 }}>Name</th>
               <th style={{ padding: "4px 12px 4px 0", fontSize: 13 }}>Status</th>
+              <th style={{ padding: "4px 12px 4px 0", fontSize: 13 }}>Group Admin</th>
               <th style={{ padding: "4px 0", fontSize: 13 }}></th>
             </tr>
           </thead>
@@ -279,6 +289,15 @@ function GroupMembersPanel({ groupId }: { groupId: string }) {
                 <td style={{ padding: "4px 12px 4px 0", fontSize: 13 }}>
                   {m.is_active ? "Active" : "Inactive"}
                 </td>
+                <td style={{ padding: "4px 12px 4px 0", fontSize: 13 }}>
+                  <input
+                    type="checkbox"
+                    checked={m.is_group_admin}
+                    disabled={adminMutation.isPending}
+                    onChange={() => adminMutation.mutate({ uId: m.id, isAdmin: !m.is_group_admin })}
+                    title={m.is_group_admin ? "Remove group admin" : "Make group admin"}
+                  />
+                </td>
                 <td style={{ padding: "4px 0" }}>
                   <button
                     style={{ fontSize: 12, color: "red" }}